GENERAL LEDGER WITH BUDGETING

Fund Accounting General Ledger is a financial reporting system for non-profits of all types. It uses code tables, list boxes and stored report formats to enhance office productivity, improve the efficiency of your operations and save you many hours of work. Many published reviews have commented on our quality documentation; powerful, flexible reporting and ease-of-use!

During transaction entry, for example, you may add new accounts or refer to list boxes for journals, funds, accounts, etc. Transaction amounts may be automatically distributed to up to 36 different general ledger accounts. Account descriptions are displayed when account numbers are entered. You can enter a 50-character transaction description with only three keystrokes or select one from a list box. If desired, journals, ledgers and most financial statements can be reviewed on the screen.

General Ledger includes a very powerful report writer capability. Extensive financial statement formatting is available by menu selection, including comparisons to current period, year-to-date and annual budgets. Financial statement format options include: user-defined, columnar and functional classification. Some financial statements may be printed for prior months or a prior year.

Consolidated financial statements may be produced for any range of funds. Departments, divisions or multiple locations may be consolidated by wildcard selection of funds or by user-defined fund groups. Our many pre-programmed financial statement consolidation options eliminate the need for "excess" digits in your chart of accounts.

Financial statements comply with FASB 116 and 117. Funds are automatically segregated into unrestricted, temporarily restricted and permanently restricted classes. You can automatically produce statements of activities with expenses categorized by functional classification.

General Ledger supports OLE automation. All financial statements can be saved automatically to Word for editing or printing. General Ledger data can be transferred directly to Excel without writing to disk.

General Ledger is easy to set up and the documentation is thorough and user-oriented. Data entry and processing are extremely fast with a complete audit trail for all transactions. Audit adjustments may be made easily at any time during your fiscal year. These features substantially reduce the time required for bookkeeping and auditing in most organizations. You may save far more than the cost of General Ledger in the first year of use!

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MAJOR SYSTEM BENEFITS

 General Ledger is easy to use. Because of the program prompts and error-checking features, it is extremely easy to learn and training time is minimized. Listed below are some of the major benefits of our Fund Accounting General Ledger software:

ORGANIZATION SETUP
  • Individual user ID’s with a security log,
  • System administrator control of passwords,
  • Separate passwords for creating/updating files and printing/displaying reports,
  • Flexible set up of chart of accounts,
  • Simplified organization/fund/project/grant initialization,
  • Monthly or quarterly reporting periods,
  • True fund reporting; up to 1296 funds per organization,
  • Easy entry of account balances, budgets and history data,
  • Up to 999 projects/grants per fund or fund group,
  • Non-postable account identification to reduce errors and
  • Code tables for transaction descriptions and automatic account distributions (up to 36 at a time)

TRANSACTION DATA ENTRY
  • Fifty character transaction descriptions,
  • Automatic entry of transaction descriptions,
  • Interactive data entry with account verification,
  • Automatic distribution of transaction amounts to up to 36 different general ledger accounts,
  • List boxes (lookup tables) for funds, accounts, journals, etc.,
  • Automatic account additions during transaction entry,
  • Account numbers verified at transaction entry,
  • Automatic repeating and reversing entries,
  • Prior period adjustments with automatic history file update,
  • Continuously updated transaction entry balances and
  • Continuous display of last transaction entered.

REPORT FORMATTING
  • Automatically transfer financial statements to Word through OLE automation,
  • Financial statements in compliance with FASB 116 and 117,
  • Aesthetically pleasing reports with improved formats,
  • Separate report columns for debits and credits,
  • User-defined financial statements by menu selection,
  • Stored procedures for frequently used financial statement formats--up to 99 per financial statement type,
  • Department/division/location reporting by wildcard ("?") selection,
  • Financial statement consolidation by fund groups, i.e., user-defined, random selections of funds,
  • Memorandum/description accounts for multiple financial statement description lines,
  • User-defined page breaks on financial statements,
  • User-defined financial statement subtotaling capability,
  • User-defined suppression of financial statement detail,
  • Optional reporting of account numbers and/or percentages on financial
    • statements and
  • ASCII text file interface to word processing programs.

OTHER GENERAL LEDGER FEATURES
  • Automatic transfer of General Ledger data to Excel through OLE automation,
  • Optional download of data to Microsoft Access,
  • Automatically make audit adjustments to a closed year,
  • Account inquiry for any range of accounts in the current period and current year or prior year annual detail ledgers,
  • List boxes (lookup tables) almost everywhere,
  • Screen display of all reports and financial statements (except columnar statements),
  • Includes a word processor for editing the appearance of reports,
  • Optional date/time stamps on reports and financial statements,
  • Automatic project/program cost accumulation with no duplicate data entry and
  • Automatic generation of due to/due from transactions.
General Ledger allows you a very wide variety of reporting options. Financial statement formats are selected from a menu, thus eliminating the need for lengthy and cumbersome set up procedures. You can even calculate and print/display financial statements at any time during the month. Some of the General Ledger reports are:

JOURNALS AND LEDGERS
  • Real transaction journals with up to 20 source journals per fund,
  • Current period journals and ledgers for each fund,
  • Transaction batch reports (by batch number or by range of dates),
  • Consolidated journals,
  • Consolidated current-period General Ledger, and
  • On-line current year and prior year annual detail ledgers.

FINANCIAL STATEMENTS
  • Conformance to FASB 116 and 117
  • Fund statements of activities and statements of financial position
  • Statement of functional expenses for each project/grant (subaccount) for each fund
  • Automatic consolidation of financial statements
  • Statement of changes in net assets
  • Cash flow statement
  • Statement of changes in financial position

STATEMENTS OF ACTIVITIES
  • Standard statement
    • Current period and year-to-date
    • Year-to-date only
    • Budgets or history with percent or dollar variances
    • Optional inclusion of percent of revenue
    • Optional subsidiary schedules
    • Consolidated for a range of funds, by wildcards or by fund groups
  • Columnar statement
    • Current period or year-to-date balances
    • Up to 18 funds or fund groups
    • Total column
    • Optional budget column (current, YTD, or annual)
    • Optional variances and/or history comparison
  • User-defined statement
    • Up to 6 user-defined columns for each fund
    • Current period and/or year-to-date actuals and history
    • Current period, YTD and/or annual budgets
    • Variances or remaining--percents or dollars
    • Consolidated for a range of funds, by wildcards or by fund groups
  • Functional classification of expenses

STATEMENTS OF FINANCIAL POSITION
  • Standard statement
    • Current period only
    • Current period with prior year comparisons
    • Optional subsidiary schedules
    • Consolidated for a range of funds, by wildcards, or by fund groups
  • Columnar statement
    • Up to 18 funds or fund groups
    • Total column
    • Optional history comparison

STATEMENTS OF FUNCTIONAL EXPENSES
  • Columnar statement
    • Current period or year-to-date balances
    • Up to 18 subaccounts or subaccount groups
    • Consolidated for a range of funds, by wildcards or by fund groups
    • Total column
    • Optional budget column (current, YTD or annual)
    • Optional variances and/or history comparison
    • Optional inclusion of revenue
  • User-defined statement
    • Up to 6 user-defined columns per subaccount
    • Current period and/or year-to-date actuals and history
    • Current period, YTD and/or annual budgets
    • Variances or remaining--percents or dollars
    • Consolidated for a range of funds, by wildcards or by fund groups
    • All subaccounts or a range of subaccounts
    • Optional inclusion of revenue
  • Functional classification of expenses

OTHER GENERAL LEDGER REPORTS
  • Organization record, chart of accounts and fund list,
  • Chart of accounts verification,
  • Budget and history file reports,
  • Bank reconciliation check register and
  • End-of-period trial-balance worksheets.

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